As you’re diving into your 2013 action plan and putting your Big Ideas into motion, you may be finding that you have a lot to do and less time to do it.
Whether you’re working on getting your first client, hitting 6 figures, or shooting for 7, there is one thing you must implement to get there.
It may not be sexy or glamorous, but it’s the engine behind micro operations like mine, small business like LKR Social Media, and massive corporations like Apple and Amazon.
What is this engine?
Hang tight. I’ll get there.
Imagine that in your business every client is handled with ease, excellence, and consistency. Imagine that every day you have a clear picture of exactly what needs to get done. Nothing falls through the cracks. Everything is handled like it should be. Your business runs reliably, completely, and drama-free.
Sounds fantastic, right? It’s totally possible.
How? With systems.
What Systems Are and How They Will Help You Reach Your Big Goals
Systems are a series of steps you repeat the same way over and over. Systems are consistent and reliable methods that you trust, meaning you don’t need to think twice about whether it did or will happen. When your business’s systems work well, there is no stress, drama, worry, or inconsistency.
This worry-free mentality is what I want for you. Because when you’re not worrying about day-to-day details, you can focus on the task at hand – and reaching those big goals for 2013.
Create Your Personalized Systems in 5 Steps
Step 1: Consider all your options
List all tasks in your business, from accepting new clients to blogging, sending newsletters, doing bookkeeping, sending emails, etc.
Step 2: Pick a one system first
From the list above, pick one area to systematize first. You may want to choose the area that causes the most frustration or the one that would feel most liberating to streamline.
Step 3: List every detail
For the system you picked, list out every single detail required to make that system happen.
Let’s say you chose your newsletter-sending system. You’ll need to include writing content, giving the material to your assistant to upload, reviewing the draft, sending it out, and likely other specifics for your business.
Mentally walk through the process several times to capture every detail of this system.
Step 4: Map it out, find the gaps, fill them in
Now that you have written down all of the steps involved in your system, put them in order. What happens first, second, third, etc.?
As you map it out, notice if there are any gaps or places where hiccups happen. Or sometimes you’ll realize that a certain step is done a different way every time.
Note any gaps or inconsistencies because the next step is to fix them!
Do you need a template to fill out for your weekly newsletter to be sure you send your assistant everything she needs? Do you need to create canned emails for the things you find yourself saying over and over again?
List out everything you need to create to make your system fully functional, then go create those things!
Step 5: Implement and test your system
Once you have a full system mapped out with all of the gaps filled, it’s time to put it to work. Set up a trial period where you test your new system.
When you first implement your system, you’ll likely find a few new gaps or hiccups. That’s okay! In fact, it’s part of the process. Simply note where things aren’t working as expected, tweak your system, fill in the gaps, and resume testing your new system. It will only take a few teweaks before your new system will be humming along.
Getting Started with Systems
If you’re struggling with where to start, check out these examples of systems that you may be able to implement in your business.
One is a standardized new client intake process, and the other is a simple process for getting killer testimonials. Both outline a system that I put in place in my business and helped others implement in theirs. It will give you a feel for how an effective system is set up and how to create them in your business.
If you want a little more detail on creating systems for your business, you can download a FREE copy of the System Flight Kit: Everything You Need to Create Effective Systems for Your Business, right here.
Where Will You Start?
Now that you understand how systems will help you reach your 2013 goals, tell me…
1. Where in your business (or life) could you benefit from systems?
2. What step are you going to take TODAY to put these ideas into action?
I can’t wait to hear what you’ve got in the comments below.